Parent Volunteer Requirement

 

 

Please review the following information regarding the parent volunteer requirements for regular season swim team families. Note that these requirements do not apply to families with swimmers participating exclusively in the Little Rays Program.

 

Why We Need Volunteers

Family participation is essential to the success of our team, as each swim meet requires over 65 volunteers. Neither swim meets nor social events can take place without your support.

 

All families with swimmers aged 4–14 must fulfill seasonal volunteer obligations. Families with only 15/Up swimmers do not have a regular season volunteer requirement, but they must still volunteer at Invitationals, League Meet and County Championships when their swimmer participates (see details below).

 

Volunteer Deposit

A one-time $150 deposit is required upon initial registration. This deposit carries over each season and is refunded when your family leaves the team. Additional details regarding the deposit are located in the “Penalties for Not Fulfilling the Requirement” section below.

 

2026 Volunteer Requirements

  • Requirement: Volunteer for 4 regular meets (see Meet Volunteer Jobs) and 2 social events (e.g., Lapapalooza, Family Fun Night, Spirit Week, Awards Ceremony) per family. = 6 TOTAL 
  • Alternatives: You may fulfill this requirement by holding a Core Volunteer Position OR serving as a Board Member, OR opting for a Job Buy Out (see below). 
  • Exemptions: Families with ONLY 15/Up swimmers are exempt from regular meet and social event requirements (but are not exempt from Invitational/League Meet volunteer assignments when their swimmer participates). 
  • The requirements are per family, not per swimmer. Families with ONLY 15 and older swimmers are exempt from family volunteer requirements at regular meets and social events. However, if you have both a 15/Up swimmer and a younger swimmer, the requirement applies.
  • IMPORTANT: ​​​Invitational meets (ECI/Battle/Otters 8 and Unders) and special meets (League Meet and County Championships) have separate volunteer requirements that must be fulfilled by all participating families at those meets, whether you have bought out of your regular volunteer requirements, serve a core/board position, or only have 15-18 year old swimmers. Invitational and special meet volunteering does not count toward the 6 jobs requirement described above.
  • All regular meet volunteer and social event jobs are reserved online under the Events and Meets tab. 
  • All invitational meet volunteer jobs will be assigned to you by our coordinator during the week of the event (no online sign-ups).
  • If you are interested in serving as a Core Volunteer, please email volunteer@bsrswim.org. If you are interested in a board position, please email president@bsrswim.org. 

 

Job Buy Out 

You may opt out of regular season volunteer obligations by paying a $500 buyout fee at registration. This fee is separate from the initial one-time volunteer deposit. Please note that buying out of regular season jobs does not exempt your family from volunteering at Invitationals, the League Meet, or County Championships.

 

Job Substitutes

You may hire a substitute or arrange for a friend or family member (age 16+) to fulfill your shift. Sign up online as usual and enter the substitute’s name when prompted. You may also contact individuals on the *Job Sub List and arrange payment directly with them. You are responsible for completing and confirming all arrangements. Please ensure your substitute checks in with the Volunteer Coordinator(s) at the meet so your family receives proper credit.

*Please note: You must be signed in to SportsEngine to view the Job Sub List. Browsing while logged out will result in an error page.

Invitational Meet Volunteer Job Assignments

Volunteer requirements for Invitationals (ECI, Battle of the Ages, Otters 8 & Unders), League Meet, and County Championships are separate from regular season requirements. All participating families—including those who opted for a buyout, hold core/board positions, or have only 15/Up swimmers—must volunteer at these events. Job assignments for these meets will be assigned directly by our coordinator during the week of the event.

 

Job Sign Up Availability

  • Swim meet jobs and some of the social event jobs will be open for signups as soon as your family's registration has been approved (48-72 hours after you complete your registration). 
  • Signups for remaining social event jobs will open as event details are finalized.
  • If your swimmer participates in invitational meets, volunteer roles will be assigned to you during the week of the event (no online sign up).

 

How to Sign Up for Volunteer Jobs

1.  Log in to the website and select the Events and Meets tab.

2.  Select the desired meet or social event.

3.  Click Job Signup, select your shift(s), and save your selection.

Note: After selecting your shift you will be prompted to add an optional note regarding the name/contact info of the volunteer serving the role (if not you). This is where you would record your job sub name if applicable.

 

Penalties for Not Fulfilling the Requirement

  • No-Show Penalty: If you or your hired substitute misses a volunteer job without securing a replacement, $150 will be charged to your credit card on file, and you will receive an email notification.
  • Unfulfilled Requirements: Any unfulfilled volunteer roles at the end of the season will be billed at $100 per missed job. The total balance will be charged to your credit card on file, and an email notification will be sent.
  • Unpaid Balances: In either scenario, if the card on file is declined, the first $100/150 will be deducted from your volunteer deposit. Any remaining unpaid balance must be paid in full prior to your next registration. Swimmers will be restricted from practices and meets until all outstanding balances are cleared.

If you have difficulty fulfilling your required volunteer hours for regular meets, please email the Volunteer Coordinator(s) at volunteer@bsrswim.org so they can assist you with alternative options.